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Having the right tools makes all the difference in construction. Likewise, in searching for the best way to tie up project loose ends, many organizations using Procore simply search for “closeout software” - figuring that is the best way to solve their most immediate frustrations. But is technology with a single opportunity for use throughout an entire project really the best option?
Implementing a traditional, rigid closeout software (typically focused exclusively on creating a client binder) can often miss the bigger picture of team struggles: sharing project data generated in the office and field. Extracts Pro’s Closeout and Extracts software for Procore transcends the limitations of traditional closeout software, offering a comprehensive suite of tools that streamline project workflows from start to finish. So what’s the difference between Extracts Pro's Closeout and Extracts software and traditional players?
Move Faster
Traditional closeout software requires manual identification and scheduling of every unique document that needs inclusion in a closeout binder. This tedious process can feel like reinventing the wheel, especially for large-scale projects (renewables, industrial, data centers, civil) that aren't a traditional commercial construction project.
Extracts Pro, on the other hand, lets users define criteria on the fly from many sources. For example:
- All Inspections of Template: Pre-Hang
- Completed: May 1-31, 2024
- In Procore Location: 2nd Floor
or - All Submittals of Type: O&M
- Including only the final approved attachment
From there, bulk data can be instantly extracted and shared. Say goodbye to hours wasted on manual downloads and reconciliation. Extracts Pro empowers teams to work smarter, not harder.
Do your teams ever complain about being unable to do things "in bulk" in Procore?
More Team Members, Fewer Problems
Traditional closeout software offers a solution tailored solely to the last 5% of a project’s lifecycle. However, Extracts Pro's Closeout and Extracts software for Procore supports teams throughout the project lifecycle. From estimators packaging preconstruction RFIs to sharing compiled pre-punch items with QC inspectors, Extracts Pro offers unparalleled flexibility.
This broader applicability drives a better return on software spend for the company holistically. Project Engineers, Project Managers, Administrators, Coordinators, Safety Managers, and more can all use extracts software to solve day-to-day data-sharing problems.
How does that compare to who you’d expect to use a closeout software?
Flex to Every Client and Project
Unlike traditional closeout software's rigid structure, Extracts Pro puts your teams back in control. Traditional closeout software typically dictates how documents should be organized [such as by specification section] which may not align with client requirements. Extracts Pro flips the script, allowing users to define what matters most and package documents accordingly. Whether grouping and filtering documents by location, document type, Procore tool, CSI division, installed system, date range, or even a Procore custom field: Extracts Pro ensures teams get exactly what they need, when they need it, how they need it.
Are there any project stakeholders you've worked with recently who have been picky about how they receive their documents?
Deeper Integration
Extracts Pro isn't just a standalone tool; it's a seamless extension of Procore. For example, Extracts Pro can automatically identify document revisions, pull the latest versions, and weave together a comprehensive narrative of project data.
Imagine for a moment - a field team takes a photo, attached to an observation, which originated from a QC inspection checklist, which has been linked to a Procore drawing. As a Closeout and Extract software, Extracts Pro follows the breadcrumbs of project progression to provide a crystal clear narrative of what happened on your project. Even marked-up drawings from Procore's Drawings tool can be included with supporting, linked documentation. This level of depth enables organizations to derive invaluable insights that extend well beyond closeout, such as audits and claim defense.
Outside of closeout, why else would you need to download a project's Procore data?
The Value for Your Team
Extracts Pro isn't just another plug-in: it's a catalyst for speed, flexibility, and ownership of your team's Procore data throughout a project’s lifecycle. Where traditional closeout software falls flat, Extracts Pro's Closeout & Extracts application helps to unlock the true potential of your project's Procore data.
Reach out today if you'd like to learn more about how Extracts Pro helps project teams like yours.